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Stakeholders Database

Privacy Policy

The stakeholder database hosted in this website was initially developed as part of  the SECWEB project. Currently this database is hosted on the servers of one of the partners of this project and therefore the privacy policy of this company (ILVO) will apply.

Flanders Research Institute for Agriculture, Fisheries and Food (ILVO) hereby informs you of its privacy policy applied to personal data. All the personal data that it is responsible for shall be processed pursuant to EU Regulation 2016/679 of 27 April 2016 and the applicable regulations that develop it at all times, and the due security and confidentiality measures will be implemented.

Why is a privacy statement needed?

ILVO attaches great importance to respecting your privacy and strives for high-quality processing of your personal data. ILVO ensures that the processing of the personal data obtained is done in accordance with the legal and regulatory frameworks.

This means that we:

  • Process your personal data in accordance with the purpose for which it was provided
  • Limit the processing to the data required within this purpose
  • Request your explicit consent when required by law
  • Have taken appropriate technical and organizational measures to safeguard your personal data.

Who is the data controller?

This policy applies to IVA ILVO and EV ILVO, referred to as ILVO below.

IVA ILVO is an internal independent agency without corporate personality, established within the Flemish Government by decision of the Flemish Government of 9 December 2005, abbreviated as “ILVO”. ILVO belongs as a scientific institution to the Agriculture and Fisheries policy area.

At ILVO, the decree of the Flemish Government of 23 December 2005 laying down provisions for the supervision of the 2006 budget set up an Own Capital “Eigen Vermogen” fund to which a corporate personality has been granted, abbreviated EV ILVO.

IVA ILVO and EV ILVO together form Flanders Research Institute for Agriculture, Fisheries and Food (ILVO).

The central administration of ILVO is located at 9820 Merelbeke, Burgemeester van Gansberghelaan 92/1.

In this privacy statement we explain to you which personal data ILVO processes, why and for which purposes we use this data, how we protect this data, how long we keep this data and how you can exercise your rights.

What personal data do we process?

ILVO receives personal data from staff members, employees, external partners, visitors or other groups involved in the scientific research and the general functioning of ILVO. In order to fulfil our legal assignments, it is necessary that ILVO processes the personal data that you make available to us.

In the stakeholder database ILVO processes the following personal data:

  • Personal identification information such as name, e-mail address, telephone number, biography, expertise, participation in working groups and organisations, …
  • Interaction data such as IP address, cookies, surfing and click behaviour
  • Footage such as photos

Personal data in the context of research are always pseudonymized or anonymized for analysis and reporting, unless you have given your explicit consent for non-anonymous reporting.

We only use the data we collect for the purposes for which we have received this data. We describe who can access this data and it is also stored and processed in a sufficiently secure environment.

Why is my personal data processed?

The stakeholder’s database is currently managed by the RCGs Secretariat. The stakeholder´s database together with the RCGs Secretariat are two of the main output from SECWEB project, as part of the mechanisms developed to support the planning and execution of administrative tasks, the branding and online visibility of the Regional Coordination Groups (RCGs).

The stakeholder´s database is an important tool to streamline communication within the RCGs network and end users. The stakeholder´s database will facilitate the coordination not only within the same marine region but also at a pan regional level.

We use your personal data only to respond to requests made via the website. Depending on the requests you make and purposes thereof, we may use your personal data if the user has subscribed to receiving the newsletter, to provide them information about activities, events, and services organised by Regional Coordination Groups.

What is our legal basis?

The legal basis on which ILVO processes personal data is: your consent.

To the extent possible, we use the personal data that you have delivered to us. The user hereby guarantees that the submitted personal data are true and accurate and undertakes to notify us of there are any changes to them. The user shall be exclusively liable for any loss or damage caused to the website or the owner thereof or to any third party via submission of incorrect, inaccurate or incomplete information in the registration forms.

To whom do we pass on your data?

The personal data shall not be transferred to third parties except if required by law.

Likewise, ILVO will under no circumstances transfer your data to international third parties.

How long will my data be stored?

The data shall be stored for the period they are necessary to provide you services and meet the purposes described in this privacy policy and, if the user has subscribed or requested to be sent information, while the relationship between ILVO and the user is in force and the user does not express their opposition to the processing of their personal data. In any case, even once the relationship has ended, ILVO may store your data on a blocked basis to respond to possible responsibilities that arise from presenting the services, maintaining security and preventing fraud and abuse cases or in any other manner that is legally required by law.

How is your personal data protected?

ILVO takes sufficient technical and organizational measures to secure your personal data. These measures shall be appropriate and relevant in light of the state of the art and the costs of implementation.

What are your rights in relation to your personal data?

You can look at the information we have available about you at any time. If certain data is not found to be correct, you can have it corrected. The erroneous data will be deleted.

If you believe that we are improperly processing your data, you can complain to the Flemish Supervisor (Flemish Supervisory Committee for the processing of personal data). You can also ask us to erase the data or to save it but not to use it further.

You have the right to submit a reasoned objection (link to contact form for complaints) against the collection and use of your data. If you wish to submit an objection, please explain the specific reason. This objection will be handled by us in due course.
In the event of a dispute or objection, you may temporarily terminate the processing of your data.

Who can you contact for more information?

For more information you can always contact the ILVO Data Protection officer:

Bart Ampe

T + 329 272 26 56

In order to prevent someone other than yourself from requesting, modifying or erasing your data, we ask you to prove your identity by sending a scan/copy of your identity card.

The processing supervisor is:

Flanders Research Institute for Agriculture, Fisheries and Food (ILVO)

Burgemeester Van Gansberghelaan 92 bus 1, 9820 Merelbeke

T + 32 9 272 25 00

Changes to privacy statement

This privacy statement can be changed by us. The modified version is always published on our website.